Keedysville Town Council

June 6, 2012

The monthly meeting of the Keedysville Town Council was called to order at 7:01 pm with the following members present: Mayor Matt Hull, Assistant Mayor Barry Levey, Council Members Richard Walton, Victoria Gudeman and Gina Ellis and Town Administrator Rick Bishop.

Minutes from May 8, 2012 were read and approved.

General Fund Report was $272,527.78.

Mayor Hull read the following statement on behalf of the Mayor & Council of Keedysville regarding the Watershed Implementation Plan for the Chesapeake Bay:
The Mayor & Council of Keedysville acknowledge that the Chesapeake Bay has been deemed to be impaired with nitrogen, phosphorous and sediment. The Mayor & Council also acknowledge that the U.S. Environmental Protection Agency is requiring the states in the Bay watershed to prepare a plan to reduce the introduction of these elements into the Bay and that the Maryland Department of the Environment has tasked the individual counties within the state to prepare a plan to reduce the introduction of these elements by specific amounts. The town of Keedysville has been working with the Washington County Watershed Implementation Plan group formed to devise the county's plan for these reductions. After receiving the current Total Maximum Daily Load (TMDL) estimates and the associated reductions deemed necessary by MDE, and further distributing the reductions to the stakeholders in the County, of which Keedysville is one, the best management practices (BMP's) approved by EPA that are necessary to achieve these reductions were calculated. Applying costs obtained from "Cost of Stormwater Practices in Maryland Counties", by Dr. King, to the BMP's necessary to reach the reductions distributed to Keedysville resulted in a cost of over $10 million. Therefore, the Mayor & Council find it fiscally irresponsible to commit to a full implementation of this plan. However, the Mayor & Council will continue to work with the Washington County WIP group to further refine the load reductions necessary and the best methods to obtain these reductions, will seek fiscally responsible BMP's to reduce the loads from Keedysville, will seek to develop a tracking and recording system for BMP implementation and will seek grant funding from various sources to further implement BMP's.

After discussion about the FY 2012/2013 milestones for the WIP, it was decided that Mr. Walton would put together a statement of milestones to be included in the WIP.

The sign dedicating the ball field to Lee Brandenburg was discussed. It was decided to place it next to the grandstand. Mr. Bishop said that Kenney Signs would send a proof of the sign for the Mayor & Council's approval.

The ordinance for the storm water ponds in Cannon Ridge has not been completed.

Ms. Gudeman made a motion to purchase the Drum Panel for the playground equipment. Ms. Ellis seconded. Motion passed unanimously.

Mr. Levey made a motion to:
Authorize Town Attorney, Ed Kuczynski to take the steps necessary to change the Keedysville Charter to change the day for elections to the Saturday immediately preceding the first Monday in May, and the times for the elections to be changed to 9:00am to 6:00pm, beginning with the election in 2014. In order to keep the costs of the charter change to a minimum, this charter change should be made in conjunction with any other charter change or any other public hearing deemed necessary before the 2014 election.

Eric Ellis & Bob Watkins talked about the monument restoration at the intersection Mt. Hebron Rd. and No. Main St. They presented a plan for the work that needs to be done. They said a stone mason they had contacted said that the work should be able to be done for less than $10,000.00. Mr. Ellis & Mr. Watkins said that volunteers could help with the "grunt" work. Ms. Gudeman agreed to take the lead on the project. Mr. Levey made a motion to move forward with World War I monument restoration with Ms. Gudeman as the lead and to use the Hotel/Motel funds for the project.

The FY2013 budget was discussed. Ms. Gudeman questioned how much liability insurance the Town carries. Mr. Bishop told her it was $1,000,000.00 per incident and $2,000,000.00 aggregate. Ms. Ellis questioned what the cell phone budget line was for. Mr. Bishop told her it was for a cell phone for both the Mayor & Assistant Mayor. Ms. Ellis questioned why this was necessary. The Mayor said he has his own cell phone line and one for the Town for Town business. Ms. Ellis asked what the MML Dinners budget line was for. She said she objected to the Town paying for the spouses of the Town officials to go to the dinners. Regarding the Statement of Revenues & Expenditures on page 30 of the FY2011 audit, Ms. Ellis asked why the Planning & Zoning line reflected a budgeted amount of $1,000.00 but showed an actual amount of $9,229.00. Mr. Bishop said that he would question Smith Elliot Kerns, the auditors, where the figure came from. Ms. Gudeman asked about the Street Sweeping budget line and Mr. Bishop said it was for four sweepings for the year. Ms. Gudeman asked what advertising was included in the Advertising budget line. Mr. Bishop said that most of the advertising and public notices are included in this line, but that some special projects have the advertising included in their budget line. Ms. Gudeman asked what was included in the Elected Officials Expense budget line. Mr. Bishop said it was for the Mayor & Council's pay and Christmas dinner. Ms. Ellis asked why there is a Christmas dinner and said she thought it should stop. Mr. Hull said that it had been going on since Lee Brandenburg was Mayor, and that if wanted the Council could vote to stop it. Ms. Gudeman said she had gone on record in the past that she was against having the dinner. Mr. Levey made a motion to adopt the FY2013 budget. Mr. Walton seconded. The motion passed unanimously. Ms. Ellis asked if the Christmas dinner could be brought up at a later date. Mr. Hull said yes.

Mr. Bishop presented a report of the May expenditures to the Mayor & Council. Ms. Ellis asked if the report would be on the Town website. Mayor Hull said no. He said if someone wanted to see the report they could come into Town Hall.

Mr. Bishop said that there is now a folder with grant applications that come into Town Hall for the Council to access.

Meeting adjourned at 8: 50p.m.

Richard Bishop
Town Administrator